SYSTEM_FIELD MANUAL

SYSTEM_ Workflow Guide

Workflow status and folders use the same system.

Workflow

format n/a waiting this week active archive
written / u o ø ⊗
typed / u o ø x
folder 00 n/a 01 waiting 02 this week 03 active 10 archive

Written symbols are hand marks. Typed symbols are keyboard equivalents.

Operate

Capture once. Organise clearly. Review regularly. Improve continuously.

Workflow status and PDSA are closely aligned. As work moves through the PDSA cycle, its workflow status typically changes.
SYSTEM operate map showing capture and organise feeding into a Plan, Do, Study, Act cycle. Plan maps to u waiting, Do maps to o this week, Study maps to ø active, and Act maps to x archive.

Naming

Lower case. Use spaces.

yyyymmdd domain brief description

20260722 system weekly review

Domain folders

Order follows a logic flow: system → plans → resources → life areas → archive.

Rename or add folders to suit your context.

  1. 01 system
  2. 02 plans
  3. 03 business
  4. 04 finance
  5. 05 health
  6. 06 family
  7. 07 recreation
  8. 08 other optional
  9. 09 other optional
  10. 10 archive

Archive

yyyy/domain

folder: 2026

subfolders: 01 system to 10 archive

2026/01 system/20260722 system weekly review

If the system needs more than 9 active folders, simplify the folders.

Tools Road Notes